Exhibitor Application Guidelines

The link to the application form is at the bottom of this page.

<Event Overview>

Art Book Osaka 2025

• Event Dates: May 24 (Sat) – May 25 (Sun), 2025, 11:00 AM – 6:00 PM
• Venue: Seaside Studio CASO, 2-7-23 Kaigan-dori, Minato-ku, Osaka, Japan
• Admission Fee:
• Advance Purchase: ¥700 (tax included)
• On the Day: ¥1,000 (tax included)
• Students: ¥500 (requires student ID at entry)
• Free for children in elementary school or younger, and for persons with disability certificates (including one caregiver; certificate required for free entry).

• Organizer: Art Book Osaka Executive Committee

• Supported by: Art Tokku  (Daishinsha Delight Inc., PLANT/ART Lab OMM)

 

<Exhibitor Requirements>

• Individuals or groups publishing art-related books*1,ZINEs (including self-publishing), regardless of professional status, age, nationality, or genre.
• Corporations or organizations such as publishers, galleries, and bookstores handling art-related books*1, regardless of genre.
• Exhibitors must handle all setup, sales, and breakdown of their booths, and ensure that a representative is present at the booth during the event (no sales commission will be charged on sales made during the event).
• Exhibitors are responsible for all costs associated with the production, transport, and packaging of their products, as well as travel expenses.
• Participation is for both event days. One-day participation is not permitted.
• In addition to art-related books, exhibitors may sell merchandise (e.g., stickers, postcards, T-shirts) related to the artist’s work. However, merchandise-only booths are not allowed. Furthermore, books and merchandise that violate public order and morals cannot be sold or displayed.

 
*1 Art-related books, as defined by Art Book Osaka, are books that compile an artist’s works or explanations thereof, such as art collections and ZINEs. These include visual media like paintings, photographs, sculptures, illustrations, and designs, as well as written works that convey the artist's worldview. There are no restrictions on format, size, number of pages, or price, and the definition is broad to encourage creative approaches to bookmaking.

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<Exhibition Categories>

 

Basic Course (no walls)

• 1 table (1800mm x 450mm)
• Folding chairs (up to 3)
• Staff passes up to 3 (staff passes are required for entry and exit at the venue).
• Exhibition Fee: ¥22,000 (¥24,200 with tax for both days)

Basic Plus Course (with walls)

• 1 table (1800mm x 450mm)
• Folding chairs (up to 3)
• Staff passes up to 3 (staff passes are required for entry and exit at the venue).
• Wall space (1800mm width x 2500mm height)
• Exhibition Fee: ¥27,000 (¥29,700 with tax for both days) 

Half Course (no walls)

• Half a table (900mm x 450mm) (shared with another exhibitor; partition tape will be used, but there are no dividers)
• Folding chair (1)
• Staff passes up to 2 (staff passes are required for entry and exit at the venue).
• Wall space unavailable
• Suitable for students, first-time exhibitors, or those with a smaller number of items for sale or display.
• Exhibition Fee: ¥12,000 (¥13,200 with tax for both days)

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<Notes>

 

 ● For Those Requesting Two Booths (Tables)

If you wish to use two tables due to reasons such as group exhibition, a special application procedure is required. Please follow the steps below to apply:

1. Entry Process:
   Attach a suffix to your exhibitor name and submit two separate entries.
   Example: If the exhibitor name is "Osaka Book," please submit as "Osaka Book-1" and "Osaka Book-2." If selected, your exhibitor name will include this suffix.
2. Course Selection:
   Both applications must be for the same course. For example, you cannot apply for one Basic Course booth and one Basic Plus Course booth.
3. Regarding Selection:
   If the number of applications exceeds capacity, the two booths will be evaluated as a single unit.
   Please be assured that partial acceptance (only one booth being selected) will not occur.
4. If selected, the two tables will be arranged adjacent to each other, and the exhibition fee for both booths will apply.

 

● Course Change Requests

If the number of entries exceeds the capacity for any course, we may request a change to a different course.

● Regarding Staff Passes

Regardless of whether you are an individual, group, corporation, or organization, the maximum number of staff passes issued is as follows: up to 3 passes for the Basic and Basic Plus Courses, and up to 2 passes for the Half Course. Staff passes are required for entry and exit at the venue.  

● Guidelines for Use of Booth (Table) and Wall Space

• You may place fixtures or items within 100 cm from the front of the table (see illustrations for each course).
• You may use table coverings and display fixtures on the table.
• To maintain clear passage for visitors, do not place any fixtures on the sides of the table or in the aisle.
• For the Basic Plus Course (with walls), only push pins, tacks, map pins, or adhesive putty are permitted for wall displays, as the actual building wall is used. Nails, screws, and bolts are prohibited, and only low-adhesion tape may be used. Hanging items from the ceiling is also not permitted.
• The use of electrical outlets at the venue is not permitted (with the exception of sponsor companies).

● Accessibility

The venue is wheelchair accessible, so exhibitors using wheelchairs are welcome to participate. If you require special booth placement considerations for wheelchair access, please mention this in the free-text section of your entry form.
 

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<How to Apply>

 

• Applications must be submitted through the application form (Google account required).
• The deadline for applications is February 2, 2025 (Sun). Late applications will not be accepted.
• After submitting the form, you will receive a confirmation email from the Art Book Osaka Executive Committee. If you do not receive a confirmation within five days, please contact us at info@artbookosaka.com. Be sure to enable emails from this address and check your spam folder if needed.
• Group applications (one booth for multiple creators) are allowed. In such cases, please appoint a representative and fill out the necessary information. Exhibition fees should be paid by the representative once participation is confirmed.
• Submitted images and information may be used for promotional purposes (e.g., website, social media). Please submit with this in mind.
• If you wish to cancel your application, please contact the Art Book Osaka Executive Committee via email at info@artbookosaka.com using the same email address you used for the application.

<Decision on Exhibitors>

• Submission of the application does not guarantee exhibition space.
• Acceptance decisions will be announced via email by the end of February 2025. Until confirmed, please refrain from announcing your participation on social media or other platforms.
• If applications exceed capacity, the Art Book Osaka Executive Committee will conduct a review to select exhibitors. Reasons for selection or rejection will not be disclosed to ensure fairness.
• The final decision on participation will be confirmed upon receipt of the exhibition fee (bank transfer). Payment instructions will be sent along with the acceptance notification.

 

<Regarding Cancellations After Exhibition Confirmation>

• If the payment is not confirmed by the deadline, your exhibition will be canceled.
•  Cancellations are not allowed except in unavoidable circumstances.
• Please note that we cannot issue refunds for cancellations due to the exhibitor's circumstances after the exhibition fee has been paid.
• In the event of postponement or cancellation of Art Book Osaka due to natural disasters or other unavoidable circumstances, please wait for instructions from the Art Book Osaka Executive Committee.

 

<Other Information>

• Car access for loading and unloading is available, but parking is not. Please use nearby coin parking after unloading.
• Advance shipment of exhibits and merchandise is also possible. However, items can only be received at the venue on the specified date and time. Please note that advance shipments from outside Japan are NOT accepted."
• Further details regarding booth setup, teardown, and exhibitor guidelines will be provided upon confirmation of participation.
• Please review the Privacy Policy and the Exclusion of Organized Crime clauses.

 

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<BEFORE ENTRY>